As budget cuts continue to be the focus in many companies many departments are looking to make better use of their existing equipment and assets and only purchase new items if they are really necessary.
To do this effectively you need to have an audit of all your current
assets and catalogue key information about each item including location, member
of staff assigned to and condition. This way you will have a clear picture of
what you have and perhaps more importantly its condition, which is vital for
making the best use of your budgets.
With this know ledge you can clearly see which items need to be repaired
or replaced and in addition where there is sufficient stock.
Keeping your asset
information up-to-date should now be seen as an important management tool and
the benefits of proper asset tracking are countless, but the top three include:
- saves man hours because you don't have to hunt down missing equipment
- saves money because you don't need to replace "lost" or misappropriated assets
- leads to better utilization of assets because you are able to better track maintenance and service records as well as other valuable information
What are my company assets?
Sometimes called fixed assets a company’s assets can include a wide
variety of items from documents to furniture and also equipment and tools. If it’s
of value to your company and can be moved, damaged or lost it’s an asset.
The best way to keep track of your assets is to make them with a barcode
or serial number so that they can be recorded against your asset records
quickly and efficiently. This can be achieved using asset labels, metal nameplates and asset or security marking.
Including a barcode on your asset label or plate is often easy and cost effective;
you can easily keep track of a wide variety of assets from small items to large
equipment. At times when you need to send your assets out of your company
premises for repair or other purpose, your asset labels differentiate your
assets from other similar items.
For very small items 2D Data Matrix codes can be used, which hold a lot
of information in a very small space.
Asset Labels with Your Logo
Asset labels with your company logo not
only help identifying your asset, but also help you keep your company logo or
name in front of others. Thus you can use these logo labels to
advertise your business as well as your products.
Today, every organisation is aware of the need to keep track of its
valuable assets. Whether fixed or moveable, each asset when marked with a label
will help you locate it easily. Not only the location, but you can check which
particular asset is used by which person. Additionally, the asset
labels protect your expensive assets from theft as well.
