The best methods for tracking fixed assets

What is fixed asset tracking?

Fixed asset tracking (also known as fixed asset management) is an accounting process that helps business to continually calculate the cost and volume of their fixed assets for a variety of reasons.

UV security marking for businesses

 

 What is UV marking?

UV marking is a technique that’s used in many industries to protect assets, money and documents. It uses an invisible substance, usually ink, to stencil on or write down important information that can only be seen under a special UV light.

The UV ink dries invisible, meaning that only the original owner knows it’s there and makes it easier to track items no matter where they end up. Many companies choose to use a combination technique of asset labelling and UV marking to ensure they have the ultimate protection for their goods.

Why you should be using asset stickers

Asset stickers should be an essential and important part of your organisation because of their many benefits. There are so many different reasons to consider the use of asset labelling but we’ve listed some of the best reasons below.

Quicker asset audits

Asset audits are an important and often essential aspect of managing your fixed goods but it can often be a very extensive process. It’s crucial to get an audit correct because the results can impact upon your finances significantly. To ensure this process goes as quickly and as smoothly as possible, you should seriously consider asset stickers with unique product numbers or barcodes.

Deter thieves

With the ability to print addresses, unique barcodes and contact details onto high strength labels, it’s no surprise that asset stickers are an excellent way to deter thieves. These simple but effective tags are almost impossible to remove, even for the strongest thief. In the unlikely event that something is stolen, an asset sticker will also help you quickly and easily identify what equipment has gone missing, so that you can give police an accurate description.

Asset sticker as an investment

Asset stickers are strong, durable and really do stand the test of time. There are many different types of label to choose from depending on the needs and budget of a business but ultimately, they should be seen as a long term investment. Spending out on unique asset labels may seem like an unnecessary expense at first but they can save organisations large sums of money in the long term, as the need for replacing lost and stolen goods is minimised.

Prevent asset swapping

If you are selling goods, you might be concerned about the possibility of asset swapping. With a tamper evident asset sticker, you can say goodbye to those worries as they are designed to clearly show you if a product has been tampered with prior to use. These are fantastic for businesses selling electronic equipment such as tablets, phones and laptops and can save you serious time and money when dealing with dishonest behaviour.

Easily differentiate between identical goods

No matter if it’s a school, a large office or a warehouse, there’s always the possibility of identical equipment creating confusion. The best way to differentiate between each item is to give every piece a unique number or code and detail these within an online inventory. Asset stickers help you to do this with clear but inconspicuous markers on all of your goods.

What are tamper resistant stickers?

Tamper resistant stickers are an incredibly useful tool for many organisations who want to protect their assets. So if you haven’t heard of them yet, then you might want to find out what they’re all about.

Tamper resistant labels are designed for use with valuable assets that are owned by organisations. They are often used to prevent thieves from successfully stealing their goods and can be a fantastic cost-effective alternative to extra security lights and cameras.

How do they work?

The way that tamper resistant stickers work is simple but quite ingenious. Using the latest high-end technology, the text and data you need is laser engraved onto the sticker for a permanent, hard to damage finish. These stickers can withstand impressively high temperatures, as well as dish washing, microwaving and more.

Alongside this, tamper resistant stickers can also be designed to shatter or break apart when forcefully removed, making it impossible for thieves to fully remove the label. This ensures that even if your assets are still stolen, they can be identified far more quickly and easily.

What types can I get?

There are a range of different tamper resistant stickers out there to cater to the varying needs of organisations. All tamper resistant products are incredibly strong and are almost impossible to remove, but there can be variations depending on what you need.

Small anti-tamper asset stickers are perfect for those worried about the intrusiveness of labels on their product. They can be round or square and offer the same amount of resistance as their larger counterparts. The only disadvantage of a smaller label is that they cannot hold as much information but depending on your needs, this may not be an issue.

Barcoded tamper resistant stickers are larger and are the perfect choice for organisations that are looking to cross link their asset labels with an online system. This option offers both security and enhanced management benefits, making them perfect for larger organisations with large volumes of assets.

 

Are they right for me?

Tamper resistant stickers are perfect for any organisation that wants to protect assets with heavy, everyday usage. This includes cameras, laptops, high value machinery, lab equipment and so much more. Alongside this, it’s good to know that anti-tamper labels aren’t overly intrusive and will not significantly ruin the aesthetics of an asset.

Both private companies and public organisations can benefit from this extra layer of security. So no matter if you’re a school or a global business, you can use tamper resistant products to prevent serious company losses and keep thieves at bay.

Managing Musical Instruments on Loan

If you have musical instruments on loan you will be aware that keeping track of who has got which instrument can be a challenge. As these are valuable assets to replace its important to have clear details of who has which item so they can be easily located.

In addition any asset marking and tracking system you use needs to also act as a theft deterrent.

Quite often the problem that arises is one of identity. Which of the three clarinets are you holding?  How can you tell?

One way of solving this problem is by using asset identification Mini Mark labels.  These are ideal for labelling musical instruments as they offer a clear way to identify and track equipment safely. They are particularly hard wearing as the text won’t come off the asset label even with regular handling.

With Mini Mark labels the required information is engraved into the acrylate label material which gives a permanent high contrast, durable and tamper proof image, suitable for all environments.

These small asset labels stick easily to musical instruments using the high performance adhesive, which is suitable for almost all surfaces and will give high initial adhesion.

In this way the image cannot be ‘wiped off’ – for it is permanently engraved into the asset label.  Any attempt to tamper with the label is evident and indeed the label will fragment if removal is attempted.

Mini Mark labels can be provided with white text on black or silver material with black text.

Why choose Dantech Mini Mark Asset labels

Dantech Ltd is an acknowledged supplier for more than 15 years to both industry, government departments and the educational and health sector of security marking products, asset labels and security labels.

With a high reputation built over the years on customer satisfaction Dantech can provide help and advice with your marking requirements contact Dantech on 01354 688 488 for expert and unbiased help and advice.